The 8 Best Copiers for a Small Business

Tech By James 

The 8 Best Copiers for a Small Business

Tech By James 
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As anyone who has ever worked in an office will tell you, the copier is the heartbeat of the office. There are so many things that a copier does, and making sure that you have a copier that can do it all and not constantly break down is something that everyone truly values. There are many different types of copiers that perform a whole host of functions, but when breaking down everything a copier does, the reality is an office would be paralyzed without a good copier. For larger companies, it is easy just to shift work to another copier while one of the units is down, but for a small business, this can bring the gears of business to a grinding halt. That is why it is imperative for small businesses to have reliable copiers – they truly need the copiers to succeed.

The biggest reason that copiers are so important in a small business is all the different functions. The first function that makes a copier so important is copying. There are many reasons to copy different papers. If your business deals in orders, having a stack of order forms at the ready is critical to making sure that you get everything done right away. If you are unable to fill out an order form because none are available, you are unable to make money. When it comes to copying, there are several other things that matter too. Customers need their receipts and need copies of everything that they pay for. Having the copier on hand to give them duplicates while you hold onto the originals is something that is important for nearly every business.

Here are the 8 best copiers for a small business. 

 

Brother DCPL2550DW Monochrome Copier and Printer

Brother DCPL2550DW Monochrome Copier and Printer

There are many great brands of copiers but perhaps one of the most venerated is Brother. A Brother copier and printer has been a staple of all businesses for years, and when it comes to a copier and printer combination, Brother was a company that pioneered this type of technology and continues to make it work in ways that ultimately benefit a small business. As for what the copier does, well, it does all the basics that a business would need really well. This is a copier that is not going to do things that are extravagant and the purview of the massive copiers, but instead this smaller copier is designed to do the simple stuff really easy, and really well.

As for simplicity, this is a copier that will not do more than black and white copies. For a small business, that is perfectly ok. The copier does a lot of other great things. One of them is that not only does it print on both sides, but it does so really quickly. Anyone who has ever had a double-sided copier knows that as soon as you go for both sides having something printed on it, you have to wait three times as long for the printing to be done. Not so with this copier. Instead, you can easily get everything you need printed very quickly. As a printer, it works wirelessly as well, so you can set it up in a communal place. The copier does not jam very frequently, and the toner is easy to replace as well. Overall, this is a fantastic choice for a small business. 

 

Brother MFC-L8900CDW Business Color Laser All-in-One

Brother MFC-L8900CDW Business Color Laser All-in-One

While the previous copier was smaller and only worked in black and white, this Brother copier is much larger and prints in color. One of the best parts about it is that unlike many other color copiers, this copier is a laser printer, not an ink printer. There are lots of advantages here, and the first of the advantages is that ink can be runny and messy. If your printer is having issues, the ink will get really streaky and the colors will not have the best resolution. On a copier for a business, the goal is not necessarily to print the best looking, highest resolution images (unless your business is involved with design, photography, or something along those lines) but instead your business is looking to print in color quickly and without errors. However, if you want to restrict color printing, it is really easy and you do not even need to head over to the copier. All you need to do is go through the app and you can adjust what is printed in color by whom and by task.

In terms of what this copier can do, there is so much more besides just printing in color. This is a true all-in-one copier. For a small business, this copier is excellent for bulk printing and really has amazing levels of performance that rival the big copiers used at big companies. You can do a bit of everything with this copier, and the wireless connection to it is great. Whether it is scanning, faxing, printing, or copying, this copier from Brother is exactly the support system that any small business aspiring for greatness should have in their office. 

 

HP OfficeJet Pro 8710 All-in-One Wireless Printer

HP OfficeJet Pro 8710 All-in-One Wireless Printer

When it comes to copiers there is one company that many people trust because they are industry leaders in making sure that the printer can do a whole lot of different things in a small unit. That company is HP. At this point, we have all used an HP printer, copier, or laptop and what we all know is that this company makes reliable but sometimes unspectacular products. With this particular copier, HP once again makes something that is a really solid addition for any office. The first thing that stands out for most people is how easy the touch screen on the copier is to navigate. In fact, when using the touch screen, you will notice that you can do a whole lot of different things in terms of controlling functions and use that did not seem possible on a copier. 

As for the HP’s performance, be prepared to forget about how much you rely on this copier because you will use it so much. This is a copier that will print out bulk items with ease and quickness. It is a true workhorse even though it does not look the part because it has a sleek design. One of the best things about the copier is how easily it prints on things besides paper. If you are looking to have something like envelopes printed, this is the copier that will do the job with great ease. Imagine how easy it is just to send a bunch of addresses to the printer, walk over, and there are all your envelopes. That is the reality with this HP copier.

 

HP LaserJet Pro M477fdw Wireless Color Printer

HP LaserJet Pro M477fdw Wireless Color Printer

One of the things that every small business is looking for is growth, and there are certain factors that let you know that your business is growing. In terms of the copier, if you have a smaller copier that can do some bulk jobs but may not necessarily be ready to get put through the paces every day yet you find yourself having to relentlessly push the copier to its limits, then what you have is a situation where you need a tool that is a bit more sturdy and can handle your increasing business largesse. When that time comes, it is important to find a machine that will handle the increased workload with ease and you can phase out that smaller copier that served you on the way up. In terms of a copier that can handle a high workload but is ideal for a small business, this HP is exactly that. With the ability to handle up to a 4,000 page monthly volume along with a 40% faster print speed, this is a copier that a small business on the move will rely upon.

As for what the copier can do, this copier has all the great printing, scanning, faxing, and copying functions that are found in lots of all-in-one machines. What sets this particular copier apart is how well it handles a lot of jobs. The truth is you will enjoy how efficient it is but also how quickly this copier goes about its business and that is important – your business is on the move. 

 

Canon imageCLASS MF247dw Wireless, Multifunction Copier

Canon imageCLASS MF247dw Wireless, Multifunction Copier

When it comes to images and photography, you will be hard pressed to find a company that can boast a reputation like the one that Canon has. This company has created some of the greatest cameras out there and is a pioneer in the digital photography game. It is no surprise that for years Canon has put out some excellent copy machines as well. In terms of imaging technology and reproducing an image with fidelity, it is hard to find a company as dedicated to excellence in this field as Canon. With that in mind, Canon has a line of small business copiers and printers that are some of the best in the field. The MF247dw is one of those. This copy machine does printing, scanning, faxing and copying and does it quite efficiently. The wireless set up and usage is also very easy too. The bottom line – this is an easy copy machine for a small business to use.

Some other features on the Canon include an easy to navigate LCD screen, 250 sheet paper cassette, and other accessories that make this copier ideal for your small business. In terms of energy efficiency, this is a copy machine that will not run up your bill, unlike those big copiers. Use this copier with all your smart services such as Apple airPrint and Google Cloud Print. Getting everything integrated takes less than 5 minutes. 

 

Canon Lasers Imageclass D1550 Copier Printer with Scanner

Canon Lasers Imageclass D1550 Copier Printer with Scanner

There is no substitute for accuracy with speed, and in terms of getting copies quickly, there are few copiers that can compete with the accuracy that is found with this particular Canon copier. In terms of output, this copier can churn out product at 35 pages per minute. That may not sound like a lot, but when you need a couple hundred pages and do not have a lot of time to waste, then this is the copier for you. The businesses that are on the go and need to get stuff to people quickly will enjoy this particular copier. It also has a fax function, but in reality, that is no big deal. In fact, what you would fax can be done via your computer with fax to email services, so really, the fax capability is no big deal. This particular Canon copier can hold more paper in the cassette and in terms of being reliable, for a small business on move, this is a copier that is excellent.

One of the best things about this particular copier is that multiple people can be connected at one time. Remember the lines of people waiting at the copier at the office to get stuff done? No longer with this particular Canon. The level of versatility with this copier is very difficult to match, especially in terms of what a small business would be seeking. 

 

Brother MFC-L5900DW Monochrome All-in-One

Brother MFC-L5900DW Monochrome All-in-One

There are copiers that are good for the small business that may operate out of the home or out of a small office with a couple people, and then there are copiers that are needed for a small business that may have several people working on projects simultaneously. Having a copier with the right capability means that you can get the right level of efficiency in the office. Nothing can slow an office down quicker than a whole bunch of people waiting to use a single tool. And – when nothing is getting done, two people waiting for one tool is clearly defined as a “whole bunch.” This Brother copier has a lot of different features for a small business to enjoy. The first is that you can easily use the 48 different shortcuts to get things done quickly and efficiently. Another great feature is that with 42 pages per minute of print speed, this copier is a true workhorse. You will not be waiting long if someone sent a big print job to the copier. 

As for scanning, this is one area where the copier truly stands out. You can scan 56 different images in a minute. If your business is involved in design or some other type of creative endeavor, having this level of capability means that your customers have a quicker turn around on the different visual creations you are providing.

 

Canon Color imageCLASS MF733Cdw – All in One

Canon Color imageCLASS MF733Cdw – All in One

For a true small business that has just a couple people at most working and also works in a creative space, this Canon is an ideal copier. The output of this copier is a bit slower at 28 pages per minute, but one of the features that makes it work really well for employees and customers is your first printout arrives in less than 10 seconds. This means that basically when you hit print and walk over to the copier, the desired item is already there. As for the color feature, Canon is well known for having some of the best imaging software and capability with their cameras, and this copier is no exception to that rule. Instead, you can easily take what looks great on your computer and get it on the copier quite quickly, which is a great selling point for your creative business. 

 

Copier Notes

Aside from just making copies, there are several other things that copiers do as well. Many of today’s copiers are also scanners, faxes, and printers. This is really important because with the way the office has become wirelessly integrated to the internet allows the copier to do so much more. Instead of having to print something, run to the copier, and then get the same piece of paper for a customer, you can send all your printing jobs to your folder on the copier and get everything done right away.

The fax function is completely different as well. Because many people have fax services, the copier makes it so much easier to send and receive faxes. The best part is that with a copier your faxes sent and received are clearer so the people you are working with have no problem seeing exactly what you are working on and vice versa.

Finally, the scanning function is vital, this is a great way to get the documents from paper right to your computer and make them easier to work with. Scanning is something that businesses rely on more because of what it allows your business to do. The bottom line is it makes sending items more efficient. When you have a copier that takes care of all these functions, you have a copier that ensures your business is always running smoothly.